About this Policy
The Club is committed to protecting and respecting the privacy of its members The Club is responsible for ensuring the and data collected from members is used in a fair, lawful, secure and transparent way and is registered with the Information Commissioner’s Office, as is required under UK law. This policy explains when and why we collect personal information about our members, how we use it and how we keep it secure and your rights in relation to it.
We may collect, use and store your personal data, as described in this Data Privacy
Policy. We will always comply with the Data Protection Act 2018 and the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner www.ico.gov.uk . For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
Who are we?
We are Wakefield Angling Club. We can be contacted via email info@wakefieldac.co.uk
What information we collect and why. Member’s name, address, telephone numbers, DOB, e-mail address(es).
The Club also uses CCTV Systems to record images to assist in the provision of a safe and secure environment, and for the protection of our property. The monitoring of CCTV Systems helps the Club to:
- maintain public safety;
- maintain the security of its property;
- assist in the prevention of crime;
- reduce the fear of crime and offer reassurance; and
- facilitate the apprehension and prosecution of offenders in relation to crime.
Legal basis of processing
The reason the Club needs your personal data is to be able to administer your membership and provide the membership services you are signing up to when you register with the Club. The Club’s lawful basis for processing your personal data is that it has a contractual obligation to you as a member to provide the services you are registering for.
How we protect your personal data
We will not transfer your personal data without your consent. We will protect personal data from loss, misuse, or unauthorised alteration or destruction.
Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure. We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
How long do we keep your information?
We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as it is in the Clubs’ legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. exercise or defence of legal claims.
CCTV Information
CCTV cameras are located at strategic points so as to provide coverage of activity at our facilities. Where required by privacy laws, signage is displayed at appropriate points to alert visitors that CCTV surveillance is in use and to provide our contact details for further information. Access to our CCTV Systems and any associated recorded images which contain personal information (“Recorded Materials”) is controlled and is limited to those who need to have access in accordance with this policy. Recorded Materials may be used by us after an incident to assist in the identification and detection of offenders or in the investigation of a security incident. CCTV images and Recorded Materials shall not be retained for any longer than is required for the stated purpose. Ordinarily footage is only retained for as long as is necessary to fulfil the stated purpose. Recorded Materials will be deleted securely and promptly once the stated purpose has been fulfilled.
Your rights
You have rights under the GDPR:
- to access your personal data
- to be provided with information about how your personal data is processed
- to have your personal data corrected
- to have your personal data erased in certain circumstances (e) to object to or restrict how your personal data is processed .
(f) to have your personal data transferred to yourself or to another business in certain circumstances.
If you think your data has been misused or has not been kept secure, please contact the Club Secretary in the first instance. If you are not happy with the response provided, please contact the Information Commissioners Office (ICO):
Information Commissioners Office
Wycliffe House Water Lane
Wilmslow Cheshire
SK9 5AF
0303 123 1113
icocasework@ico.org.uk